How to Elevate Communications with Your Employees
Hear ye! Hear ye! Good communication in the workplace is an important factor in the success of an organization.
Having a well thought out communication strategy not only increases productivity, it can boost employee morale and retention. A recent study by Willis Towers Watson supports this notion. It found that businesses with effective communication practices were more than 50 percent more likely to report employee turnover levels below the industry average.
“Communication works for those who work at it.” – John Powell
The occasional email and daily interactions from you to your employees may not be enough to keep them feeling connected. With a little effort and a lot of good intention, you too can elevate your employee communications. Here are some tried and true tactics.
Craft an Internal Newsletter
Whether you manage a staff of 50 or 500, having an employee newsletter helps create a sense of belonging and community. It’s a good way to communicate newsworthy and feel-good events to your team. The tone should be reflective of your company culture.
Some tips for an engaging newsletter:
- Keep it brief. It should be long enough to convey valuable information, but brief enough to read during a coffee break.
- Include an executive update. The newsletter should include a section where you can inform staff about bigger picture happenings and company goals.
- Involve all departments. Make sure every department is represented in the newsletter.
- Ask for employee input. Provide the name of someone to contact if an employee would like to contribute an idea or make a suggestion.
- Include photos. People love to see themselves in print. A little photo recognition goes a long way.
At Balance Point, we practice what we preach. Our very own employee newsletter, Straight to the Point, includes features like Point of View, a Q&A that highlights a different employee each month, On Point, a recap of recent office events and charitable initiatives, and BP has SaaS, an employee-submitted joke. It’s limited to one-page and distributed monthly via email and through copies in our lunch room. The format is updated periodically to keep it fresh. The positive feedback received each month is proof of its success.
Hold Regular Town Hall Meetings
While the term “Town Hall Meeting” may sound grandiose, yours doesn’t have to be. It should simply be a regularly-held meeting where management can address the team and answer questions. When conducted properly, a town hall meeting should keep employees informed, engaged, and up-to-date with business goals.
- Create an agenda. And stick with it. This will help the speakers on track and the meeting flowing nicely. The meeting itself should last no longer than an hour.
- Encourage a two-way dialogue. The meeting shouldn’t be a lecture. It should be interactive, allowing plenty of time for questions and answers.
- Minimize the use of presentations. The vibe should be somewhat informal to encourage interaction between employees and management. If you must use slides, keep it brief.
- End on a high note. The meeting’s agenda will likely address successes and concerns. Save a piece of good news to share at the end of the meeting.
Utilize HCM Software
A human capital management solution, like Balance Point’s solution, is indispensable when it comes to managing your workforce. Applicant tracking, onboarding, performance management, attendance, compensation, and benefits management, are just a few of the myriad of benefits it provides. But did you know it’s also a great tool for communicating with your team?
Think about it – your employees are guaranteed to visit the portal at least twice a day, to punch in and punch out. They may also visit to view timesheets, request time-off, make changes to their personal information, and more. Reach this captive audience by deploying any pertinent information from the employee dashboard. You post it, they read it. You can even require them to sign off on it via a digital signature.
Much more efficient than a mass email, utilizing the employee portal to send a message is an effective way to communicate with your team.
To learn more about Balance Point’s scalable cloud-based HCM solution that grows with your business, click here.
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