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8 Signs It’s Time to Upgrade Your HR Software

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Don’t Settle For ‘Fine’8 Signs That It’s Time to Upgrade Your HR Software

When was the last time you took a step back to evaluate your HR software? If your organization is like those surveyed by Bersin by Deloitte, it’s likely you’ve had the same Human Resource Information System (HRIS) in place for nearly a decade. (47% of respondents haven’t changed in more than seven years.)

For many of these companies, the mindset is likely: “If it’s working fine, why change it?” With so many advancements in the world of human capital management (HCM), there is no need to settle for “fine.” HCM software not only keeps track of your employee’s information, modern systems can help with applicant tracking, performance management, tracking attendance (even remote employees), compensation, benefits management, workforce analyses, scheduling, and more.

A Better Solution

Cloud-based solutions eliminate the need for software upgrades, provide self-service features, allow for sophisticated reporting, and give you access to your data from anywhere at any time. Mobile advances help you engage with Millennials and Generation Zers by appealing to their need for convenience.

Every organization has its own unique needs when it comes to workforce management. But as businesses grow, even seemingly simple tasks become more complex. What has worked for years, may now benefit from an upgrade.

If you’re still not convinced, we’ve identified eight warnings signs that it’s time to rethink your current situation.

The Eight Warning Signs

1. You need to access multiple systems to get the information you need

Find yourself piecing together data from various systems to accomplish a single task? There is a better way. With a modern HRIS, all common HR tasks are accessible from one platform, with a single database, accessible from a single login. No more exporting and importing necessary.

2. You’re drowning in paperwork

As your “electronic filing cabinet,” an HRIS virtually eliminates the clutter. All documents associated with an employee are stored in one place. Since data is never purged, you can always go back and pull a document quickly on any current or former employee.  

3. Onboarding overwhelms your new employees

Starting a new job is scary. The last thing you want to do is bombard your new hire with paper forms on their first day. With a robust HRIS you can send out all documents, retrieve the new employee’s electronic signature, and collect them. All of this can be automated and accomplished before your new employee sets foot in the door.

4. Your HR department is inundated with administrative requests

If your HR staff spends most of their day fielding questions from employees and tracking PTOs, seek out an HRIS that provides self-service features. With self-service, employees and managers have 24/7 access to request, view, and approve time off, update personal information, view pay history, manage benefits enrollment, communicate with each other, and more.

5. You notice a surge in administrative errors

With a single database you enter employee information only once. Doing so not only saves time, it also shrinks opportunity for error.

6. You dread open enrollment

Your HRIS should simplify the benefits enrollment process. With self-service, employees can easily compare plans and make elections from anywhere. Smart systems can identify when a dependent ages out of a plan, and can automatically remove them  from eligibility.

7. You’re not confident that you’re in compliance

This is one crucial area where you should not settle. Failure to adhere to labor laws can be costly and detrimental to success. With a modern solution, you can build the reports you need to make critical decisions, identify trends, recognize trouble spots, and gather the employee data you need to analyze your organization’s compliance.

8. You are unable to control access to certain data

A sophisticated HRIS gives you the ability to set administrative permission levels for all users. When logged in, they can only see the information they have been granted access to.

Ready for an Upgrade?

When it’s time for a change, consider Orange by Balance Point. Our state-of-the-art cloud based HCM solution provides the benefits outlined above and more. In one platform, Orange simplifies all of your workforce management needs. And it’s scalable so it grows with you. To learn more, click here.

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